New Policy for the 2010 ASICS Northeast
Stay to Play
Hotel Reservations are OPEN
Northeast Qualifier has put into effect a Stay to Play policy effective for the 2010 NEQ.
Stay to Play
What is Stay to Play and Save? <o:p></o:p>
Stay to Play and Save is a policy that requires all teams and attendees to book their hotel rooms on AES (Advanced Event Systems) at an approved NEQ hotel. With the renegotiated rates, you will see some of the lowest rates at the best hotels in Baltimore. <o:p></o:p>
How do I know that I am getting the best deal by booking within the NEQ approved block?
NEQ will continually run rate integrity checks on the hotel for the dates of the tournament to ensure that they are meeting their contractual obligation to provide the lowest group rate guarantee (excluding single/king rooms, employee rates, government rates, AAA and AARP rates). NEQ has a wide variety of rate options available to teams and attendees. If you think you have found a better rate, please contact us. <o:p></o:p>
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Why are some hotels not in the block?
Northeast Qualifier is willing to work with most hotels in the city. The primary reasons that a hotel would not be contracted is: <o:p></o:p>
· The hotel did not submit a bid to the CVB. <o:p></o:p>
· The bid that was submitted had a rate that was too high for the hotel's product or location. <o:p></o:p>
· The hotel was an exterior corridor hotel, meaning that access to rooms was from the outside and not through an interior lobby and hall. For the safety of all participants, Northeast Qualifier is unable to contract with these hotels. <o:p></o:p>
· The hotel was unable to offer the room types that teams need (double bedded rooms or king with sofa sleeper rooms. <o:p></o:p>
· The hotel would not agree to the terms in the contract required by the Northeast Qualifier. <o:p></o:p>
How many rooms do I have to book to be accepted into the tournament?
In order to be accepted into Northeast Qualifier, each team will be required to book a minimum of 5 rooms, each with a 2 night minimum stay. These 5 rooms can be made up of team rooms (where players are staying in a room together), coaches rooms, and/or parents rooms. As long as the club and team name are given when booking the room, the room will count toward the team total. Once five rooms have been reached, the team will be accepted into the tournament. Team room totals are based on each individual team and not on a club basis, so the specific team that you are booking for must be selected when making the reservation. Therefore, if a club is entering 4 teams into the tournament; they must book 5 rooms per team, for a minimum of 20 rooms. <o:p></o:p>
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How do I book rooms for my team?
Reservations open on November 16, 2009.
NEQ 1- http://www.advancedeventsystems.com/Hotel/HotelList.aspx?lQeLxwyeSxuek0ZbduUhYlYfLpdQYunikeZCV2p4_UPh9_wpfZcdmEpuLa3rQMFz5vWLpJSlcpxHF-npClXVVA2<o:p></o:p>
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NEQ 2- http://www.advancedeventsystems.com/Hotel/HotelList.aspx?Fu7iUeYhHIIiHtbE0f865aMN9_ooBT2nqZTruSa6qJEV7kMZEgGop74diot-gLPTiFwP7ebNbImabOU5DwchiQ2
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Special Situations: What if my team has...?
NEQ will be implementing a travel agent program and will work with teams that have a special situation
· Do you want to use your own travel agent? NEQ has set up a travel agent program. Please contact us to obtain program details.
· Do you already have a signed hotel contract? Please send a copy of your hotel contract to NEQ, along with your team's specific needs, and we will work to incorporate the rooms into the approved hotel block. Only contracts signed prior to August 19, 2009 (the date of the Stay to Play and Save announcement) will be considered.
· Is there a hotel not on our list that your team would like to use? Send the hotel name, address, and number of rooms needed. If you have rate quote, please include this information.
· If you are a local team not in need of hotel rooms, please send an e-mail to ecvbjulie@earthlink.net with your club name and address.
Please contact NEQ with any other questions that pertain to a special situation.
NEQ
trey@austinsportscenter.com
1-877-433-5180